DD Form 1149 Instructions: A Comprehensive Guide
The DD Form 1149, a Requisition and Invoice/Shipping Document, plays a crucial role in Department of Defense acquisitions. Understanding the form and its associated instructions is essential for effective documentation and transfer of Government Furnished Property. This guide will provide comprehensive information on how to utilize the DD Form 1149.
Overview of DD Form 1149
The DD Form 1149, formally known as the Requisition and Invoice/Shipping Document, serves as a cornerstone in the Department of Defense’s (DoD) logistics and acquisition processes. Primarily, it facilitates the request, invoicing, and shipment of materials and services across various DoD entities. While specific official instructions for completing the form are not readily available, resources such as presentations and guides can aid in its proper completion. It is available on the official DoD website for DoD forms, issued by the Under Secretary of Defense for Acquisition and Sustainment (A&S).
The form itself contains fields and tables designed to capture detailed information about the items being requisitioned or shipped, including quantities, descriptions, and relevant contract data. In certain contexts, such as contract transfers, additional information may be required. The DD Form 1149 also supports documentation for property transfer, especially for Government-Furnished Property (GFP).
Furthermore, it’s important to note the existence of both paper and electronic versions of the DD Form 1149, with the electronic version often integrated into systems like the Wide Area WorkFlow (WAWF) for streamlined processing. Understanding the nuances of both formats is crucial for efficient use of the form.
Purpose of the DD Form 1149
The DD Form 1149 serves a multi-faceted purpose within the Department of Defense (DoD), primarily acting as a formal document for requisitioning, invoicing, and shipping goods and services. It essentially streamlines the acquisition process, ensuring accurate tracking and accountability of items throughout their lifecycle. One of its key functions is to facilitate the transfer of Government-Furnished Property (GFP) to defense contractors. The DD Form 1149 meticulously documents this transfer, detailing the property’s description, quantity, and condition.
Furthermore, the form is instrumental in documenting financial transactions related to acquisitions. It functions as both a requisition document, initiating the procurement process, and an invoice, providing a record of the costs associated with the goods or services. By consolidating these functions into a single form, the DD Form 1149 enhances efficiency and reduces administrative burden.
In essence, the DD Form 1149 ensures transparency and compliance in DoD acquisitions, providing a clear audit trail for all transactions. Whether in paper or electronic format, it remains a vital tool for maintaining accountability and facilitating the smooth flow of goods and services within the DoD ecosystem.
Accessing the DD Form 1149
The DD Form 1149, essential for Department of Defense requisitions and shipping documentation, is readily accessible through official channels. The primary source for obtaining the form is the official DoD website dedicated to DoD forms, managed under the Executive Services Directorate (ESD). This ensures users have access to the most current and authorized version of the document.
Navigating to the DoD Forms Management Program section of the ESD website will provide a comprehensive listing of available forms, including the DD Form 1149 and its continuation sheet, DD1149C. Users can search or browse the listings to locate the specific form needed.
While the website offers electronic versions of many forms, it is important to note that not all forms are available electronically. If the form number lacks a hyperlink, it indicates that a hard copy must be obtained through other means. In such cases, contacting your Military Service or DoD Component Forms Management Officer is necessary. These officers serve as points of contact for acquiring hard copies and addressing any questions related to form availability.
Key Sections and Fields
Understanding the key sections and fields of the DD Form 1149 is crucial for accurate completion. This ensures smooth processing of requisitions, invoices, and shipping documents within the Department of Defense acquisition system, facilitating efficient logistics and material management.
Shipper Requirements and Procedures
As a shipper utilizing the DD Form 1149, adherence to specific requirements and procedures is paramount for seamless processing of shipments. The initial step in the planning process involves understanding the unique data needs of each shipment, as some may necessitate more detailed information than others. While variations exist, the fundamental procedural steps remain consistent.
The shipper bears the responsibility of accurately completing the DD Form 1149, ensuring all fields are filled with the correct information. This includes details about the items being shipped, quantities, destination, and any special handling instructions. It’s essential to consult relevant DoD instructions and publications for guidance on specific requirements related to the shipment.
Proper coordination with air clearance authorities is necessary when shipping via military air. This entails preparing all required forms and documents, including the DD Form 1149, and adhering to established procedures. Maintaining meticulous records of all shipping activities is also crucial for auditing and tracking purposes. By diligently following these shipper requirements and procedures, you contribute to the efficient and compliant movement of goods within the Department of Defense.
Filling Out the Form: Step-by-Step
Completing the DD Form 1149 accurately is crucial for proper requisition and shipment processing within the Department of Defense. Although official step-by-step instructions may be limited, resources are available to guide you through the process. Begin by carefully reviewing the form to understand the purpose of each section and field.
Start with the header information, including the requisition number, date, and originating activity. Next, populate the shipper and receiver details, ensuring accuracy in names, addresses, and contact information. When describing the items being shipped, provide clear and concise descriptions, including part numbers, quantities, and unit prices.
For contract transfers, be sure to include all relevant contract information. In the continuation sheets, provide any additional details that don’t fit in the main sections. Double-check all entries for errors or omissions before submitting the form. Utilizing available presentations and resources can further clarify the process and help ensure accurate completion of the DD Form 1149, contributing to efficient logistics operations. Always refer to the latest DoD guidelines;
DD1149 for Property Transfer
The DD1149 form serves as a crucial document for property transfer within the Department of Defense, particularly when dealing with Government-Furnished Property. Understanding its application in these scenarios is essential for maintaining accurate records and accountability.
Documenting Government-Furnished Property (GFP)
Documenting Government-Furnished Property (GFP) using the DD Form 1149 is a critical aspect of defense contracting and logistics. When the government provides property to a contractor for use in fulfilling a contract, the DD Form 1149 serves as the official record of this transfer. This documentation is essential for maintaining accountability, tracking asset movement, and ensuring proper stewardship of government resources.
The form captures key details about the GFP, including its description, quantity, condition, and unique identification markings, such as the Item Unique Identification (IUID). Accurate and complete information on the DD Form 1149 is crucial for both the government and the contractor to manage the GFP effectively throughout the contract lifecycle.
Furthermore, the DD Form 1149 facilitates the reconciliation of property records between the government’s systems and the contractor’s property management system. This reconciliation ensures that both parties have a consistent view of the GFP inventory and its location. Proper documentation also supports audits and inspections, verifying that the GFP is being used in accordance with contractual requirements and government regulations.
Inaccurate or incomplete documentation can lead to discrepancies in inventory records, loss of assets, and potential non-compliance issues. Therefore, meticulous attention to detail when completing the DD Form 1149 for GFP is paramount.
Paper vs. Electronic Versions
The DD Form 1149, used for requisitioning, invoicing, and shipping within the Department of Defense, exists in both paper and electronic versions. Understanding the differences and implications of each format is crucial for efficient and accurate processing.
The traditional paper version requires manual completion, often involving multiple copies for different parties, such as the shipper, receiver, and accounting departments. While familiar to many, the paper-based process can be time-consuming, prone to errors, and challenging to track. Physical storage and retrieval of paper forms also pose logistical challenges.
In contrast, the electronic version of the DD Form 1149 offers several advantages. Electronic submission streamlines the process, reducing manual effort and minimizing the risk of data entry errors. Digital forms can be easily routed to the appropriate parties for approval and processing, accelerating the overall workflow. Electronic storage ensures quick access and efficient retrieval of information, while also reducing the need for physical storage space.
Furthermore, electronic versions can be integrated with other systems, such as the Wide Area Workflow (WAWF) for property transfer transactions. This integration enhances data accuracy and facilitates real-time visibility into the status of requisitions and shipments. The choice between paper and electronic versions depends on the specific requirements of the transaction, the capabilities of the involved parties, and the overall infrastructure in place.